Crown File Review Checklist

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File Review

FILE CHECKLIST
INITIAL REVIEW
  • Review Form of Charges:
    • Range of dates conforms to evidence?
    • Verify Wording of Offence, Section, and Victim(s)
    • Election: _______________ [ ] On Record? ________________
  • Hearing Estimates:
    • Time Estimate Trial: _____________ Prelim. _______________


  • Increased Penalty Notices s. 727 of Code or s. 8 of CDSA:
    • Section 109 Weapons Prohibition Order (If subject to prior Order)
    • Relying on Prior Conviction for 85 to 103, 253, 254, 344 [firearms]; s. 5(3) CDSA
  • Pick-up Order? Institution: _________________________
  • Publication Bans
  • Trial/Prelim. Witnesses
    • Witnesses as found in Crown-sheet
    • Additional witnesses
Initial Disclosure
DOCUMENTS
  • Request Certified Documents:
    • [list documents]
  • Send counsel / self-represented letter giving Business Documents Notice for:

[List documents]

  • Send counsel / self-represented letter giving Judicial Documents Notice for:

[list documents]

  • Expert Witness Notice
  • Drafting of Joint Statement of Fact
OTHER TRIAL READINESS ISSUES
  • Out of Province Subpoena Applications required for: ___________________
  • Make travel arrangements for: _______________________________________
  • Interpreter Needed?
    • Court notified for booking?
  • Video-link Needed?
    • Court notified for booking?
  • Order Transcripts of police statements: __________________________
Needed by: _____________________
  • Order Transcripts of preliminary inquiry: _________________________
Needed by: ______________________
  • Preparing Exhibits (4 copies Judge alone [W, J, D, and C] or 18 copies for Jury trial [4 + 12 + 2 extra]):
[list exhibits here]
  • Testimonial Aids:
[ ] Video link out of country
[ ] Video link out of province
[ ] Support Person
[ ] Testimonial Screen
[ ] Video link for vulnerable witnesses


TRIAL CANCELLATION
  • Call off police/civilian witnesses on file
Reason: ______________________________
SENTENCING
  • Victim Services Referral
  • PSR / PDR Notification
  • Prohibition Orders:
    • Section 109/110 Weapons Prohibition for _____ years
    • Section 161 for _____ years
    • Driving (259) for _______ years
  • Order of Forfeiture of Weapons
CONCLUSION OF FILE
  • Print-out electronic files (if necessary)
  • Fill out closure forms
  • Forward to File Room / Records