Extraordinary Circumstances in Jordan Delay Analysis

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General Principles

A presumptive breach of s. 11(b) of the Charter can be rebutted where the breach was under "extraordinary circumstances".

"Extraordinary circumstances" can be established where the delay was "outside the Crown's control" such that:

1. the delays are "reasonably unforeseen or reasonably unavoidable" and
2. "Crown counsel cannot reasonably remedy the delays emanating from those circumstances once they arise".

Generally, there are two categories of "extraordinary circumstances":

1. discrete events or
2. particularly complex cases.

Analysis should always begin looking at discrete events before looking at complexity.

What type of circumstances are to be considered "extraordinary circumstances" is an open list and will depend on the "good sense and experience" of the trial judge.

It is not necessary that the "extraordinary circumstances" be "rare or entirely uncommon".

Seriousness Not a Factor

The seriousness or gravity of the offence does not pay in the consideration for delay.

Discrete Events

Discrete events are the first of two categories of extraordinary circumstances that are permissible forms of delay and so are not calculated against the Jordan ceiling.

They are the events that "disturb the normal course of the matter and which no one [being Crown and Court] ... could do anything to prevent".

The discrete events category require that the developments be "unforeseeable and unavoidable". They must be events that "could not be reasonably mitigated by the Crown and the justice system."

Duty to "mitigate" by "reasonable steps"

Any portion of the delay that "could reasonably have [been] mitigated" will be subtracted from the period of time considered "extraordinary".

Once the discrete event occurs the Crown then has an obligation to try to resolve the issue without causing any more delay.

For any instance of a discrete event, the Crown and justice system "must always be prepared to mitigate the delay". In any claim of a "discrete event, the Crown has the burden to show that "it took reasonable available steps to avoid and address the problem before the delay exceeded the ceiling."

The Crown and justice system must prioritize cases that are delayed due to discrete events.

Reasonable step do not have to be successful, they only need to be responsive to avoid delay.

Trial Going Overtime

Where Crown and defence significantly underestimate the time required for trial, as long as they were making good-faith efforts to account for the required time, the resultant delay would be a "extraordinary circumstances".

Swapping Out Crown Counsel

Where the Crown bears the burden to establish reasonable steps to mitigate delay, there is need in certain circumstances for the Crown present evidence explaining the reasons why changing to different Crown counsel may not have been a practical response to a discrete event.

Recanting Witnesses

A witness who recants unexpectedly during trial will be a discrete event. However, it has been found that where the recantation was known to the Crown well in advance of trial it can be rejected as not being discrete event.

Other Examples of "reasonable steps"

An example of reasonable steps include:

• seeking the assistance of the court;
• seeking assistance of defence counsel to streamline evidence or issues for trial;
• seeking severance where a co-accused is causing delay
• coordinate the pre-trial applications.

Consequence of Discrete Events

Anytime that a discrete event has been found that delay caused by the time must be deducted from the total calculation.

"Discrete events" Not Mitigatable

Certain circumstances have been found to constitute discrete events, including:

• medical or personal emergencies for the accused, counsel, judge, or jury member.
• An important medical condition or procedure on a witness, including pregnancy.
• a police officer witness on medical leave.
• malfunction of court recording system.
• a witness refusing to testify

There are circumstances that have been rejected as being discrete events:

• drafting errors in joint statement of fact

Effecting Service on Witnesses

The failure to serve a witness in a timely manner will not usually be a discrete event, even where the difficulty may create complexity to the case. Difficulties in locating witnesses is a "common occurrence" in criminal courts. The Crown should have to show what efforts were made to keep track of, and manage the witness, before the court should venture to call the failure to serve the witness a possible discrete event. Where the witness is known to be reluctant, the Crown is expected to take that into account in the course of their management of the witness.

One of the reasons loss of contact with a witness should not be a discrete event is because Crown should be expected to have "periodic communication" with witnesses where the case will take years to complete.

Difficulty Securing an Interpreter

The failure to arrange for an interpreter to attend for trial will not normally be a discrete event.

Under the pre-Jordan framework, the Crown had the responsibility to secure an interpreter for any given Cornw witness.

Judges will consider the circumstances of the particular jurisdiction, including the prevalence of the language in the community and the likelihood that there are qualified interpreters that are readily locatable.

Mistrial

Generally, a mistrial will not be foreseeable and so can be a discrete event. However, there is suggestion that certain mistrials may be foreseeable and therefore not a discrete event.

Complex Cases

Consideration of a case's complexity is a "qualitative" assessment of the case "as a whole".

A complex case is one where "the evidence or the nature of the issues, require[s] an inordinate amount of trial or preparation time".

This assessment is considered in context of whether the complexity is "sufficient to justify its length" and whether the "net delay is reasonabe in view of the case's overall complexity".

The setting of the presumptive ceilings already reflects "increased complexity of criminal cases since Morin" in many aspects including new offences, procedures, obligations and law.

Factors to consider when evaluating the case's complexity include:

• Voluminous disclosure
• Number of Witnesses
• Proceedings Against Multiple Co-Accused and
• Nature of the Issues, including
  • cross-border evidence
  • multi-party conspiracy allegations
  • multiple languages and the use of interpreters

Voluminous disclosure

"Voluminous disclosure" is a "hallmark of particularly complex cases" however it is "not automatically demonstrative of complexity".

Evidence can include an inventory list of documents and number of pages of disclosure.

Multiple Co-Accused

The delay caused by multiple co-accused is an accepted "fact of life" and must be accounted for in what constitutes a reasonable time for trial.

There will always be scheduling conflicts between the co-accused that result in greater delay of all parties.

Crown cannot ignore situations where one accused is being "held hostage" by the delays caused by the other accused in the course of joint proceedings.

However, severance cannot be seen as a panacea when delay arises from a multi-party indictment.